In 2026, getting documents for a child has become much easier. With the Diia service, you can apply for a birth certificate online—no queues, no unnecessary bureaucracy. The application process takes just a few steps, and the system automatically sends your data to the civil registry office. Re-issuing a birth certificate is also available in case the original is lost or damaged.
Contents:
How Diia simplifies getting a birth certificate
When you can use Diia
How to get a birth certificate via Diia: step by step
What documents are required
How re-issuance and duplicates work
When additional verification may be needed
What to do if you face issues
How Diia simplifies getting a birth certificate
Today, you can apply for a birth certificate without visiting government offices in person at the application stage. Diia allows you to submit a request online, check your data, and receive a notification when the document is ready.
It’s important to understand: Diia is not a digital birth certificate. It’s a convenient tool for submitting your application. The final document is issued by the civil registry office, but the entire process starts online through the app or website.
When you can use Diia
You can use Diia to:
- register a birth and obtain a certificate after a child is born
- apply as part of the “eMalyatko” service
- request a duplicate birth certificate online if the original is lost
- initiate re-issuance without submitting paper applications
The application can be submitted by one of the parents or a legal representative.
How to get a birth certificate via Diia: step by step
Step 1. Log in to the Diia app or the official website.
Step 2. Open the “Family” section in the services catalog.
Step 3. Select the “eMalyatko” service.
Step 4. Fill out the online form with details about the child and parents.
Step 5. Sign the application using a qualified electronic signature (QES) or another available method.
Step 6. The application is automatically sent to the civil registry office.
Step 7. Once the document is ready, you will receive an email notification.
The birth certificate can be collected by the parent who submitted and signed the application.
What documents are required
In most cases, the system automatically retrieves data from state registries. Typically, you will need:
- an identity document of the applicant
- a digital signature
- confirmed birth data of the child
If the information is already available in the registries, no additional documents are required.
Re-issuance and duplicates
Re-issuing a birth certificate is relevant if the original document is lost, damaged, or needs to be replaced. In such cases, you can request a duplicate birth certificate online via Diia—without submitting a paper application.
After the data is verified, a new document is issued according to the standard procedure.
When additional verification may be required
Additional steps may be needed if:
- the child was born abroad
- the surname or other personal details have changed
- there are discrepancies between registries
- proof of family relationship is required
In such cases, additional steps—often involving notarial services—may be necessary to ensure the documents are accepted without issues.
What to do if you face issues
If your birth certificate is not displayed in Diia or your application is not being processed:
- check your internet connection
- update the app
- try submitting the application again
If the application is not processed, the document is not issued, or you have doubts about the accuracy of your data, it is best to consult a notary.
You can also use the contacts page to get a personalized consultation, assess your situation, and understand what steps are required in your specific case.
15.03.2026
