Many legal acts in Ukraine acquire legal effect only after notarization. Therefore, it is important to understand in which cases a notary is required, when their involvement is mandatory, and when it is advisable for the protection of rights and property.

All notarial acts are performed in accordance with the requirements of the law, in particular the Law of Ukraine “On Notariate”, and their scope and procedure are determined by the applicable regulatory framework.

Contents
When a notary is indispensable
When is a notary required?
Real estate transactions
Administration of inheritance matters
Powers of attorney and representation
Family and marital agreements
Business and corporate documents
Certification of signatures and legal facts
Summary: key situations in which a notary is required
If you are unsure whether you need a notary in your situation

When a Notary Is Indispensable

A notary is mandatory in the following cases:
— real estate transactions
— administration of inheritance matters
— powers of attorney and representation
— marital and property agreements
— corporate changes and business documents
— wills and disposition of property
— certification of signatures and legal facts

In these cases, notarization guarantees the legality of the transaction and the protection of the parties.

You may review the full list of notarial acts on the notarial services page.

Below is a detailed overview of the principal situations in which a notary is required.

When Is a Notary Required?

1. Real Estate Transactions

This is one of the primary situations in which a notary is indispensable. The following transactions are subject to mandatory notarization:
— purchase and sale of an apartment / house / land plot
— gift agreements
— exchange agreements
— mortgages
— allocation or transfer of ownership shares

The notary:
— verifies the documents;
— confirms the identity and legal capacity of the parties;
— identifies risks or encumbrances;
— records the true expression of will of the parties.

This protects against:
— fraud;
— double sale of property;
— challenges to the transaction in court.

Therefore, in property transactions, a notary is mandatory and legally indispensable.

2. Administration of Inheritance Matters

Another key situation in which a notary is essential is the administration of inheritance. For many individuals, this process is associated with stress, numerous questions, and fear of making mistakes. The involvement of a notary ensures that all stages are completed calmly and in compliance with the law.

A notary is engaged for:
— opening an inheritance case;
— filing an application for acceptance of inheritance;
— identifying the heirs;
— obtaining a certificate of inheritance rights.

The following matters are also handled:
— drafting and certification of a will;
— renunciation of inheritance;
— inheritance by operation of law.

Why is a notary indispensable in this context?
— they formally record the rights of heirs;
— they minimize the risk of disputes;
— they ensure the legal validity of documents.

For a clearer understanding of the inheritance procedure, I recommend reading the article “Notarial Registration of Inheritance: Step by Step and Without Stress.”

3. Powers of Attorney and Representation

This is one of the most common situations in which a notary is required.

The following are subject to notarization:
— power of attorney for the sale of property;
— power of attorney for court representation;
— power of attorney for banking transactions;
— power of attorney to receive documents or funds;
— consent for a child to travel abroad.

The notary:
— verifies the identity of the principal;
— confirms the voluntary nature of the decision;
— defines the scope of authority granted.

This guarantees that the authorized person acts lawfully and officially. In practice, however, situations often arise where a power of attorney must not only be issued but also revoked or restricted. In such cases, it is important to understand the role of the notary and the legal consequences of such actions.

Further details can be found in the article “The Role of a Notary in the Revocation of a Power of Attorney.”

4. Family and Marital Agreements

In a number of family-related matters, notarization is mandatory.

The following agreements are notarized:
— prenuptial agreements (marriage contracts);
— division of marital property;
— alimony agreements;
— arrangements concerning child maintenance and residence.

This:
— prevents conflicts;
— minimizes court disputes;
— protects the interests of the parties and children.

5. Business and Corporate Documents

A notary is indispensable in business matters such as:
— establishment or amendment of company charters;
— redistribution of ownership shares;
— admission or withdrawal of participants;
— registration of corporate rights.

The notary ensures:
— legal compliance of the process;
— accuracy and proper execution of documents;
— confirmation of the participants’ expression of will.

Such actions are carried out in accordance with notarial record-keeping requirements, ensuring proper documentation and secure storage.

6. Certification of Signatures and Legal Facts

A notary is also required where it is important to formally record an event or action.

For example:
— certification of the authenticity of a signature;
— confirmation of a person’s presence at a specific location;
— recording information posted on a website;
— safekeeping of documents;
— securing evidence for court proceedings.

These acts have legal effect and may serve as key evidence.

Summary: Key Situations in Which a Notary Is Required

A notary is indispensable when:
— real estate or property rights are being formalized;
— an inheritance case is opened;
— significant transactions are concluded;
— a power of attorney is issued;
— family or corporate documents are executed;
— a legal fact must be formally confirmed.

Notarization:
— protects the parties;
— prevents disputes;
— enhances the legal validity of documents.

If You Are Unsure Whether You Need a Notary

In legal matters, it is always better to clarify issues in advance rather than spend time and effort correcting mistakes later. The role of a notary is not only to formalize documents but also to identify and prevent potential risks before they become problems.

I work in a way that ensures clarity for my clients: I explain matters in plain language, highlight important nuances, and help choose the safest and most appropriate legal solution.

You may schedule a consultation via the website, and I will advise whether a notary is required in your specific case and how best to proceed from a legal standpoint.

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